A “no debt spending” policy will push you to pay more attention to your spending. The next step is to get a clear picture of that spending and develop a new spending plan.
You might think you already know how you spend your money. You know what your rent or mortgage is. You have a good idea of how much you spend on groceries. You may know how much you spend on transportation or gas. But without tracking your spending, you’ll find you don’t really know where all of your money is going.
If you doubt this, take out a piece of paper and write down how much you made last year. Then total up those big categories of expenses you can track in your head. When you compare what you made to what you spent—at least in this quick measure—you’ll probably find that you should have ended the year with extra cash to put into a savings account. How does that compare with what really happened?
The reason it’s such a valuable exercise to track spending is that we have too many expenses to keep track of in our heads. And it’s the daily cash spending and the extra expenses—like car repairs, meals out, or holiday gifts—that push us into debt spending.
Track your cash spending
At the back of this booklet, you’ll find a set of tear-out slips for tracking your cash spending. Tear out the slip for today (or for tomorrow, if it’s late in the day and you want to start with a full day’s spending) and put it in your wallet with your cash. For one day, use the slip to write down every bit of cash you spend and what you bought with it—just like you use the register in your checkbook to make a note of the checks you write. Keep it simple so this doesn’t become a burden. All you really need to write down is the amount spent and what you spent it on.
Try it for a day. You’ll be amazed at how easy it is and how much it shows you. It takes just a minute or two to make the notes over the course of the day, and for that small effort you’ll find out just where your money is going. You won’t wonder any more what happened to that $50 or $100 you put in your wallet. You’ll know. Once you see how easy it is, keep going. Track your cash spending every day for a week. Here are a few ground rules to make sure you get the full benefit of the exercise:
* Track your spending every day (not just on the days you remember to do it). If you skip a day, you’ll have a hole in your knowledge, a hole that could lead you to miss an important drain on your cash. If you find this hard to do, move your cash into an envelope and make your notes on the outside of the envelope. For some people, this is a better memory trigger.
* Track every cash expense, whether it’s for $25 or 25¢. If you skip some because they seem too small or because they’re not part of your regular routine, you won’t have a clear picture of your spending. You’ll still be trying to manage your money in a fog.
* Make your notes as you spend the money. Keep a pen or pencil with you or borrow the store clerk’s to make your note. If you wait and try to make your notes at the end of the day, you’ll forget some. You’ll still be operating in a fog.
* Track spending to the penny. Small change matters over the course of a week or a month.
Track the checks you write and payments you make with debit or ATM cards
Paying by check or debit card is the other main way people part with their money. If you’re in the habit of recording every check you write and every payment you make with your debit card, that’s good. If you’re not in that habit, now is the time to start. Every time you write a check, write down the number of the check (so you can be sure you haven’t missed any), the date, to whom you wrote the check, what it was for, and the exact amount of the check (to the penny). Every time you pay with your debit or ATM card, write the amount in your checkbook register just as you would with a check.
With this information in your checkbook register and the notes you’re making on your cash spending, you’ll be able to build a complete picture of your spending over time.
What about spending by credit card or charge card? Should you be tracking that, too? No, for two reasons. The first, and most important, is that you aren’t using those cards right now. For today, you’re not adding to your debt. The second is an accounting reason. You’ll make payments on those cards to pay down the balance, and those payments will come from your checking account. What you’re tracking here is the money as it leaves your checking account and the cash as it leaves your wallet.
Combine your notes into a weekly and monthly spending record
Once you have a few days of information on your spending activity, the next step is to start combining your numbers into a weekly and monthly spending record. A monthly record is the most useful measure, since so many expenses fall into a monthly cycle. A simple way to track spending by week so that you can total it up by month is to divide your weeks according to the days of the month.
* Week 1 starts on the 1st of the month and ends on the 7th
* Week 2 starts on the 8th of the month and ends on the 14th
* Week 3 starts on the 15th of the month and ends on the 21st
* Week 4 starts on the 22nd and ends on the last day of the month (so it will usually be a nine-or ten-day “week”)
When you track spending this way, your “weeks” will sometimes start and end in the middle of a week, and the fourth week won’t be a true week at all. But four “weeks” tracked in this way will make a full month, and will include all of your monthly housing and utility expenses.
You can use the form on the next page for this tracking. Feel free to change the categories or add categories to make it easier to group your expenses. Just don’t make it too complicated. The idea is to get a clear picture of your expenses, not a microscopic image of every detail.
Make a spending plan
If you’re like most people with debt problems, you’re in your current financial state simply because you’ve spent more than you earn. Now that you see how much you’re spending (in the chart on the previous pages), you can make a plan to cut that spending to a level that will not only keep you from adding to your debt, but let you pay down your debt more quickly.
When most people begin to track their expenses, they find a couple of big surprises which then become the biggest opportunities for trimming their spending. It might be meals out. It might be books or movies. It might be car expenses.
Whatever the surprises are for you, start there. The far right column of the chart, labeled “Spending Plan,” is where you should write down a realistic new goal for that category of spending.
In some cases, when people line up their expenses with their income, the expenses are so much higher than the income that drastic steps need to be taken. They may need to sell an expensive car and replace it with a less expensive model, or perhaps get rid of the car altogether and rely on carpools or public transportation.
They may need to move to less expensive housing. This can happen when income is cut back, either through a change to a lower-paying job or a reduction in overtime pay. It can also happen when people move into a higher-paying job and overestimate how big an impact the change will have on take-home pay. If you’re in this situation, it may help to talk with a debt counselor to get an expert opinion on what’s pushing your budget so far out of balance. A good financial counselor can help you understand whether a drastic change is needed.
Almost always, though, it’s not the home or the car, but the casual spending on meals out, music, movies, electronic equipment, and other “impulse” extras that have to be trimmed to make a healthier spending plan. And extra money can almost always be found through smarter shopping for the things now bought at too-high prices.
The goal of a spending plan is actually very modest: to bring expenses into line with income, so that you stop adding to your debt, and to come up with an extra $50 or $100 a month to put toward debt repayment.
Here are some ways to trim spending that have worked for other people. Once you’ve looked them over, go back to the chart on the previous pages and find a few areas where you can realistically cut your spending—without trimming all the pleasure out of your life.
Entertainment
* Rent a video instead of going out to a movie or the theater.
* Borrow videos, music recordings, and books from your local library or from friends.
* Have potluck suppers instead of dinner parties.
* Go to museums, gallery exhibits, zoos, and aquariums at times when admission is free or reduced. Find out if your library offers free museum passes.
* Trade babysitting services with other parents or join a babysitting cooperative.
Eating out
* Eat out less often.
* When you do go out to eat, leave your credit card at home. Pay with cash.
* Look at the menu and the prices before you go into a restaurant. If there isn’t a menu in the window, ask to see one before deciding whether to eat there.
* Don’t order drinks with your meal. Stick to water. If you do order drinks, limit yourself to one per person.
* Don’t order dessert. Order coffee if you want an extra ending to your meal.
* Bring leftovers or a sandwich to work for lunch.
* Make coffee at home and bring it in a thermos to work or to school.
Food
* Read the newspaper and the advertising fliers that come to your home. Compare prices and look for bargains.
* Clip coupons and use them to buy the items and brands you use regularly. (Never use coupons to try a new item or to buy something you wouldn’t have bought otherwise.)
* Shop from a list. Make the list from a weekly menu.
* Eat before you shop for groceries. You won’t be as tempted to buy extras.
* Join a discount club (such as Price Club, Costco, or BJ’s Wholesale Club) to get lower prices on such staples as paper goods, cereal, coffee, and peanut butter.
* Don’t buy soft drinks, pastries, chips, or other junk food. A baked potato, chopped vegetables, a sandwich, or leftovers from dinner make healthier and cheaper snacks.
* Buy less prepared food, and prepare more food yourself.
Getting around
* Shop for the best price on car insurance. See if you qualify for insurance discounts (for a good driving record, AAA membership, or low mileage).
* Have repairs done by muffler, transmission, brake, and tire shops. These services often do work at about half the price of car dealerships.
Clothes
* Shop from a list and pay with cash. Bring only enough to buy what’s on your list.
* Buy on sale—after Christmas, Easter, and the 4th of July, when seasonal clothes are discounted.
* Buy clothes in colors and styles that go together, so that they can be worn in many different combinations.
* Buy higher quality clothes at the best price you can find. Look for classic designs, solid construction, and materials that last.
* Buy washable clothes, not clothes that require dry cleaning.
* Trade clothes with friends or relatives as a way to expand your wardrobe.
Household
* Cover drafty windows using a plastic storm-window kit. Lay a rolled-up towel or a special sand-filled fabric “log” along the bottom of any doors that let in cold air. Seal window and door frames with caulk.
* Keep window shades down to block out the sun in hot weather. Leave shades up to let in warming sunlight on cold sunny days.
* Write letters or send e-mail messages instead of making long-distance phone calls.
* Shop for the best price on telephone, cell phone, and Internet access plans. Consider dropping your cell phone service.
* Discontinue cable TV, or cut back on optional channels.
* If you have a weekly cleaning service, cut back to every other week or drop the service and do the cleaning yourself.
* Buy a neighborhood lawn mower, snow blower, hedge trimmer, or barbecue grill.
Health
* Walk, run, or bicycle outdoors. Healthy exercise can be free.
Extravagances
* If you spend money on cigarettes, alcohol, drugs, or gambling, seek help. If you have debt problems, you can’t afford an expensive habit.
* Look at money you may be spending on an expensive hobby or high-priced lessons or programs for your children. Fun for you and enrichment and learning for your children don’t have to be expensive.
Make an earning plan
For most people, the key to getting out of debt lies in more careful spending. But you may also have some opportunities to increase your income, which is the other way to come up with more money for debt repayment. Just be careful not to let your debts push you into a miserable grind of round-the-clock work. The goal is to get your debt down to a level where it no longer controls your life. You want to be in control of your money and your life.
Workaholism is not the answer. Finding ways to enjoy life while living within your means is ultimately the path that will lead you out of debt.
With that caution, there may be ways to turn your new focus on finances into extra money. You might:
* Have a yard sale
* Sell a valuable item by advertising in the newspaper or offering it for sale through an online auction site
* Turn a hobby or a special skill into a money-making activity
* Collect any old debts that others owe to you
* Find a part-time job to supplement the income from your primary job
* Take in boarders or find a roommate
* Provide repair or chore services to older people in your community who need help
Jot down any ideas of your own in the space below. Refer back to your list and add to it as you try out your spending plan. You may find that some extra income helps you get your debts down even faster.
Write down your new spending goals for every category of your spending. Some may not change at all and you may be able to cut others dramatically.
Now estimate how much you can save every month if you follow your plan. Add to that any extra money you think you can make. Write the amount down at the bottom of the chart.
This is what you’ll be able to pay each month, starting now, toward reducing your debts and building an emergency savings account.